How do you make the most of your time to make sure you are working efficiently? Time holds quite a significant relevance to the world in bringing some big results. Are you feeling the swoosh of deadlines and “to-do’s” passing by
Time management is the process of organizing and planning the amount of time you want to divide between specific activities. Effective time management is about allocating the right time to suitable action. But, Time Management – A word most of us are familiar with. But is it really the management of time we talk about? If you go by its literal meaning, it says about managing the time – Is it possible?
To most of us, it seems as if there’s never enough time in the day. However, we all have 24 hrs in a day to accomplish our tasks, and some people are exceptionally good at it, while others struggle to meet deadlines.
It allows individuals to make the best use of available time by prioritizing tasks according to their importance and the estimated time taken to complete them. On the other hand, failing to manage time can negatively affect both your professional and personal life.
It’s no surprise that many of us overload our workday, assuming we can take on many tasks in a small amount of time. Yet, we’re stunned to find that work remains unfinished.
Despite past evidence, our predictive engines gum up, and we’re convinced we’ll be able to achieve the extraordinary in an ordinary day.
This is called “magical thinking,” which can cause you to disappoint others, miss deadlines, feel depleted, and lose your inspiration. But you can break free of this habit.
Realize that your workload is likely, not temporary; Review past projects and what took up most of your time so that you can prioritize better in the future.
You have to stop believing next time will be more accessible, and plan more time for your work, not less. Just think about the end product and what you can reasonably do before agreeing to a project.
Also, you can help others learn autonomy, rather than taking the time to fix their mistakes yourself. Finally, don’t assume you’re indispensable.
Here are a few steps to help you increase your productivity:
Realize That Time Management Is a Myth
The first thing you have to understand about time management, that no matter how organized you are, there are always only 24 hours in a day. Time doesn’t change. All we can manage is ourselves and what we do with the time that we have. Accept it. Appreciate this. Internalize it.
Find out Where You’re Wasting Time
Many of us are prey to time-wasters that steal time we could be using much more productively. What are your time bandits? Do you spend too much time Internet surfing, reading email, Facebook posting, texting, or making personal calls?
Tracking daily activities helps to form an accurate picture of how much time you spend on various activities, which is the first step to effective time management.
Create Time Management Goals
Remember, the focus of time management is actually changing your behaviors, not changing time. An excellent place to start is by eliminating your time-wasters. For one week, for example, set a goal that you’re not going to take personal phone calls or respond to non-work-related text messages while you’re working.
Implement a Time Management Plan
Think of this as an extension of the third-time management tip. The objective is to change your behaviors over time to achieve whatever general goal you’ve set for yourself, such as increasing your productivity or decreasing your stress. So you need to not only set your specific goals but track them over time to see whether or not you’re accomplishing them.
Use Time Management Tools
Whether it’s a planner, a software program, or a phone app, the first step to physically managing your time is to know where it’s going now and planning how you’re going to spend your time in the future. A software program such as Outlook, for instance, lets you schedule events quickly and can be set to remind you of events in advance, making your time management more manageable.
It would help if you started each day by prioritizing the tasks and setting your performance benchmark. If you have 20 tasks for a given day, how many of them do you truly need to accomplish?
Learn to Delegate And/Or Outsource
Delegation is one of the hardest things to learn how to do for many business owners, but no matter how small your business is, there’s no need for you to be a one-person show — you need to let other people carry some of the load. Delegation shares the tasks you’d be better off leaving to someone else, so you can make the most of the time that you have.
Get in the Habit of Setting Time Limits for Tasks
For instance, reading and answering email can consume your whole day if you let it. Instead, set a limit of one hour a day for this task and stick to it. (The easiest way to do this is to assign a solid block of time to this task rather than answering email on demand.)
Be Sure Your Systems Are Organized
Are you wasting a lot of time looking for files on your computer? Take the time to organize a file management system. Is your filing system slowing you down? Redo it, so it’s organized to the point that you can quickly lay your hands on what you need.
Don’t Waste Time Waiting.
From client meetings to dentist appointments, it’s impossible to avoid waiting for someone or something. But you don’t need to sit there and twiddle your thumbs. Technology makes it easy to work wherever you are; your tablet or smartphone will help you stay connected. You can be reading a report, checking a spreadsheet, or planning your next marketing campaign.
And here’s the most important time management tip of all. You can be in control and accomplish what you want to achieve — once you’ve come to grips with the time management myth and taken control of your time. Let go of your monopoly on work and build capacity in others instead.